Office Support & Receptionist

Office Support & Receptionist
Oxford University Innovation Ltd
Permanent – Full Time position
Ref: 265

Oxford University Innovation Ltd (OUI) is a wholly owned subsidiary company of the University of Oxford, responsible for translating the ideas, intellectual property and expertise of University researchers into societal benefit. OUI is a leader in its field, nationally and internationally. Working with over four thousand of the brightest minds at the world’s foremost University, our Licensing & Ventures Group has created more than 180 new spin-out companies, and each year executes more than 150 commercial licences.

The Opportunity
We now have an exciting opportunity for a highly motivated person to join the HR and Reception Team in an Office Support/Receptionist role. This role will be based at our offices initially on a full-time basis, although there may be an opportunity to work from home one day per week. This role will work closely with our main Receptionist, and its focus will be on Office, Facilities and Administrative support with Reception cover as a secondary activity.
The key responsibilities of the role are:
• Office Support – Operations administration: working closely with the Operations Team to provide administration support and database management.
• Office Support – Facilities: Supporting the Facilities and Health & Safety Manager with delivery of FM Services.
• Reception Cover: Working effectively with our existing Receptionist to provide cover and an efficient reception experience.

About You
The successful candidate will have previous experience in a customer facing and administrative role with excellent knowledge of MS Office (including Teams). They will have the technical aptitude to learn how to operate various systems and procedures and they will also be able to maintain a friendly and professional service with a strong emphasis on providing the highest levels of customer care.
We are seeking an enthusiastic team player who is comfortable with liaising across the business to provide a friendly, professional and efficient service.

The successful candidate will also need to demonstrate the following to a high standard:
• Excellent communication and interpersonal skills both verbally and in writing and a flexible, enthusiastic, and positive can-do attitude to work.
• Strong administration skills and an ability to prioritise plan and organise a varied workload with high levels of accuracy and attention to detail.
• Working successfully within a close-knit team and possessing pride in their work and a strong work ethic.
• A professional manner with excellent customer service skills.

Our commitment to Equality, Diversity, and Inclusion
Oxford University Innovation is an Equal Opportunities Employer and is committed to fostering an inclusive culture which promotes equality, values diversity and maintains a supportive working, learning and social environment, in which the rights and dignity of all its staff are respected, and where everyone can be themselves and are empowered to reach their full potential. This commitment is linked to and reinforces the OUI values of integrity, collaboration, and empowerment. We actively encourage applications from people of all backgrounds and cultures.
OUI is accredited with the Investors in People Gold status.

Our approach to hybrid and flexible working
We believe that our employees are our most valuable asset, and we are committed to attracting and retaining the very best talent. We also appreciate that the UK workforce is becoming increasingly diverse and includes a high percentage of parents and individuals with caring responsibilities, as well as those whose interests and aspirations impact on their time. We recognise the importance of helping our employees balance their work and home lives by offering flexible working arrangements that enable them to balance their work commitments with other priorities. This includes hybrid working and flexible working.

How to apply
If you are interested in applying for this role, please download the application form from the OUI website using this link https://innovation.ox.ac.uk/wp-content/uploads/2019/03/Oxford-University-Innovation-Application-Form-March-2019.doc and send it together with a copy of your CV and cover letter, stating your preferred pronouns to our recruitment partner Roy Bennett at roy@adlib-recruitment.co.uk Information about our culture and working life at OUI can be found here https://innovation.ox.ac.uk/about/careers/

Grade for this role is commensurate with experience and will be in the range of £27,500 – £29,000 per annum with excellent benefits.

The closing date is midday on Wednesday 22nd of January 2025.